HUMAN RESOURCES DIRECTORATE DIRECTION DES RESSOURCES HUMAINES

Senior Text Coordinator

Directorate: Communications, Broadcasting and Publications

Classification: SEN 6: $69,034 - $87,350

Job Type: Indeterminate Appointment (permanent, full-time)

Location: Ottawa, Ontario, Canada

Closing Date: Tuesday, June 17, 2025

About the Senate

The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution. 

How will you contribute?

The Senior Text Coordinator is responsible for overseeing the nighttime production and timely publishing of the Debates of the Senate (Hansard), ensuring delivery by the established 7:30 a.m. deadline regardless of unforeseen delays. Additionally, this role involves producing Senate committee proceedings and other publications, utilizing the Legislative Sector's electronic document management system, "Iris," to prepare content for website upload.

Key responsibilities include coordinating updates to the final reviewed version of the Debates of the Senate — a long-term project requiring collaboration across multiple offices. The Senior Text Coordinator also identifies and communicates potential issues related to methodology, equipment or staffing to the Chief of Publications, assists with client negotiations and provides solutions to technical challenges affecting production.

Given the independent nature of the role, the incumbent must possess a comprehensive understanding of the governing authorities for text content, the office's priorities and its operational needs. Strong communication skills are essential to ensure timely problem resolution when technical issues arise.

Please note this role has irregular hours. For example, when the Senate sits, the working hours are from 10 p.m. to 7 a.m., working nine-hour shifts in a compressed work week. When the Senate is not sitting, the incumbent is expected to workday shift hours. 

Open to

The general public to staff one (1) indeterminate position with the Communications, Broadcasting and Publications directorate.

This selection process may be used to staff determinate or indeterminate positions at the same level with similar requirements.

The Senate of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve, starting with an inclusive and barrier-free hiring process. You are entitled to apply in the official language of your choice (English or French) and you can request to be accommodated during any phase of the evaluation process. All information received in relation to accommodation will be kept confidential. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Prerequisites

Education and Experience:

•  Completion of a university degree or an equivalent combination of education, knowledge and experience relevant to the position.

Publishing and Documentation Experience:

•  Experience applying formatting, styles and documentation methodologies;
• Expertise in converting documents from various sources into standardized publishing formats;
• Proficiency in advanced publishing software;
• Experience using Dreamweaver or other HTML editors;
• Ability to assess and verify credible sources for precedents;
• Proficiency in XML and structured authoring concepts;
• Understanding of large-scale publishing practices;
• Familiarity with the organization's structure and the roles and responsibilities of the Publications office (asset);
• Familiarity with electronic document management systems like SharePoint or similar platforms (asset);
• Knowledge of proofreaders’ marks and publication standards (asset).

Project and Time Management:

•  Experience managing long-term projects spanning months or years;
• Strong time-management skills with the ability to prioritize effectively;
• Ability to negotiate with clients and service providers;
• Capable of making decisions under pressure and solving problems within tight deadlines;
• Consistently meets challenging deadlines;
• Contributes to updating documentation as production processes evolve.

Linguistic Requirements 

English Reading Comprehension: C

English Written Expression: C

English Oral Interaction: C

French Reading Comprehension: C

French Written Expression: C

French Oral Interaction: C

Competencies

Integrity
Respect
Service
Adaptability
Judgment
Communication
Action Management

Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development and advancement opportunities.

Conditions of Employment

Candidates must consent to supply personal information and obtain a security accreditation to be eligible for appointment.