Job ID: 214147-67

Classification: EA: $71,908 - $93,481

Job Type: Indeterminate and Determinate (Full-time/Part-time)

Location: Ottawa, Ontario, Canada

Closing date: Sunday, August 31, 2025

About the Senate

The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution. 

How will you contribute?

Are you passionate about making a real impact on issues that affect Canadians? Do you thrive in fast-paced environments, navigating complex challenges with professionalism and precision? Are you highly organized and committed to delivering results with efficiency and excellence? If so, we want you on our team.

We are seeking dynamic, self-driven Executive Assistants to provide high-level support to Senators in a fast-paced, results-oriented environment. This role requires a proactive individual who brings sound judgment, attention to detail, and a dedication to quality service.

As an Executive Assistant, you will play a vital role in the smooth and effective daily operations of a Senator’s office. You’ll coordinate schedules and meetings, manage communications, and support key initiatives that help advance the Senator’s parliamentary and public work. This role also involves liaising with stakeholders, parliamentary staff, and committee personnel to ensure seamless coordination of the Senator’s legislative and public responsibilities.

Key responsibilities include:

• Supporting the Senator by preparing briefing materials, drafting correspondence, and managing competing priorities;
• Managing the Senator’s correspondence, calendar, and agenda, and coordinating the planning and execution of meetings and engagements;
• Overseeing daily office operations, including administrative tasks, budget management, and financial tracking;
• Providing strategic, procedural, and administrative advice to support informed decision-making;
• Coordinating travel logistics, media requests, and public communications.

This is a unique opportunity to contribute meaningfully to the democratic process while working closely with Canada’s parliamentary leaders.

Open to

The general public to staff determinate and/or indeterminate full-time and part-time positions in Senators' offices. 

Please note that “indeterminate” refers to an employment contract with no specified end date.

The Senate of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve, starting with an inclusive and barrier-free hiring process. You can request to be accommodated during any phase of the evaluation process. All information received in relation to accommodation will be kept confidential. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply. 

Prerequisites

• Post-secondary education in business administration, office administration, or a combination of relevant education, training, and work experience;
• Proven experience providing administrative and financial services in an office environment, including drafting formal correspondence, preparing briefing materials and reports, formatting documents, organizing and scheduling meetings, and managing electronic filing systems;
• Strong research, analytical, and communication skills, with the ability to convey complex information clearly and effectively to diverse audiences, including the public, stakeholders, media, and government officials;
• Extensive experience using the Microsoft Office suite (Word, Excel, Outlook, PowerPoint, etc.);
• Bilingualism preferred (English or French essential);
• Experience coordinating travel arrangements, monitoring expenditures, and tracking budgets is considered an asset;
• Familiarity with the workings of the Senate, parliamentary procedures, and committee functions is highly desirable. Prior experience in a legislative environment is an asset;
• Experience with social media platforms (e.g., Meta, X, Instagram, LinkedIn, YouTube), including content creation, management, and monitoring to communicate effectively with the public and ensure timely and accurate information dissemination, is an asset;
• Ability to manage multiple tasks efficiently in a fast-paced environment, prioritize responsibilities, and meet deadlines;
• Willingness to work flexible hours, attend briefings and meetings, and adapt to changing priorities and legislative timelines.

Competencies

Integrity
Respect
Service
Action Management
Adaptability
Communication
Dependability
Judgment
Teamwork and Cooperation

Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development and advancement opportunities.

Conditions of Employment

Candidates must consent to supply personal information and obtain a security accreditation to be eligible for appointment.

How to apply

Please save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.

Relocation and travel expenses incurred during this process are the applicant's responsibility.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. You must consent to receiving e-mails from our system in your online profile.

The Senate of Canada reserves the right to retain a determined number of candidates who best meet the essential requirements of the position.

The Senate of Canada is a separate and distinct employer from the federal public service and is not subject to the Public Service Employment Act.

We thank all those who apply to this selection process.

The posting closes at 11:59 p.m. EDT on the closing date stated above.