HUMAN RESOURCES DIRECTORATE DIRECTION DES RESSOURCES HUMAINES

Administrative Assistant - Anticipatory

Directorate: General

Classification: SEN 5: $63,085 - $79,825

Job Type: Anticipatory process to establish an eligibility list for Directorates within the Senate Administration

Location: Ottawa, Ontario, Canada

Closing Date: Sunday March 29, 2026

About the Senate

The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution. 

How will you contribute?

Are you someone who thrives in a dynamic, fast-paced environment where priorities shift and precision matters? Do you take pride in bringing structure, organization, and clarity to complex work?

As an Administrative Assistant within the Senate Administration, you will play a critical role in supporting leaders and teams in a specific Directorate. You will provide comprehensive administrative and operational support, ensuring day-to-day activities are managed efficiently and professionally.

Your work may include drafting and formatting formal correspondence, briefing materials, and reports; coordinating meetings and managing calendars; organizing logistics and travel; maintaining electronic records; and preparing responses to inquiries from internal and external stakeholders. You may also be required to conduct research and support analysis related to policies, procedures, or operational requirements.

Success in this role requires sound judgment, discretion in handling sensitive information, and the ability to manage competing priorities with accuracy and composure. You bring initiative, professionalism, and a strong commitment to high-quality service, while building collaborative working relationships across the organization.

Open to

Open to the general public to establish a list of qualified candidates to fill future determinate or indeterminate positions within the Senate Administration at the same level with similar requirements.

The Senate of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve, starting with an inclusive and barrier-free hiring process. You are entitled to apply in the official language of your choice (English or French) and you can request to be accommodated during any phase of the evaluation process. All information received in relation to accommodation will be kept confidential. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Prerequisites

• Experience providing administrative support in an office environment, including drafting correspondence, preparing briefing materials or reports, coordinating meetings, and managing electronic records;
• Experience supporting senior officials and working in a complex organizational environment.
• Knowledge of administrative practices and office procedures;
• Strong research, analytical, and written communication skills, including the ability to prepare clear and professional documentation;
• Proficient with MS Office tools (Word, Outlook, Excel, PowerPoint and Teams); 
• Excellent organizational and interpersonal skills, the ability to work independently and collaboratively, manage competing priorities, and communicate effectively in both official languages (English and French);
• Knowledge of the Senate, its policies, or the parliamentary environment considered an asset.

Linguistic Requirements 

The linguistic profile of positions staffed through this anticipatory process may vary. Positions may require one of the following profiles: BBB, BBC, CBC or CCC.

English Reading Comprehension: B / C

English Written Expression: B / C

English Oral Interaction: B / C

French Reading Comprehension: B / C

French Written Expression: B / C

French Oral Interaction: B / C

Competencies

Integrity
Respect
Service
Action Management
Adaptability
Communication
Teamwork and cooperation
Dependability

Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development and advancement opportunities.

Conditions of Employment

Candidates must consent to supply personal information and obtain a security accreditation to be eligible for appointment.

Applicants must be legally eligible to work in Canada.

Please save a copy of the job poster as once the application deadline closes, the poster will no longer be available for reference.