Job ID: 206810-67

Classification: EA: $69,507 – $90,359

Job Type: Indeterminate Appointment (permanent, full-time) 

Location: Ottawa, Ontario, Canada

Closing date: Thursday, April 10, 2025

About the Senate

The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds, and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development, and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.

How will you contribute?

Are you passionate about making a meaningful impact on issues that affect Canadians? Do you excel in fast-paced environments, navigating complex challenges with precision? Are you highly organized, motivated, and driven to achieve excellence? If so, we want you on our team!

We are looking for a dynamic, self-driven, and exceptionally organized Executive Assistant to provide administrative support to the Senator in a high-energy, results-oriented setting. As an energetic self-starter, you will anticipate needs and take a proactive approach to managing the day-to-day operations of the Senator’s office. You will coordinate meetings, prepare documents, handle communications, and ensure the office runs smoothly. Your contributions will help the Senator navigate a busy schedule while advancing key public service initiatives.

You should thrive in relationship-building, working effectively with both internal teams and external stakeholders. You will also need to be adaptable and comfortable with work outside of regular office hours, particularly during business hours in British Columbia.

Key Responsibilities include:

• Supporting the Director of Parliamentary Affairs and the Senator with communications and stakeholder engagement;
• Providing comprehensive administrative support, including managing agendas, coordinating meetings, and handling correspondence;
• Conducting in-depth research on legislative initiatives, public policy issues, and committee work;
• Drafting, editing, and proofreading reports, notes, and other documents;
• Preparing materials for Senate sittings and committee meetings;
• Monitoring and analyzing legislative developments relevant to the Senator’s areas of interest.

Open to

The general public to staff one (1) indeterminate full-time position in the Office of the Honourable Senator Duncan Wilson.

Please note that “indeterminate” refers to an employment contract with no specified end date.

The Senate of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve, starting with an inclusive and barrier-free hiring process. You can request to be accommodated during any phase of the evaluation process. All information received in relation to accommodation will be kept confidential. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply. 

Prerequisites

• Post-secondary education in business administration or a related field, or a combination of education, training, and related work experience;
• Proven experience in providing administrative and financial services within an office environment, including drafting formal correspondence, preparing briefing materials and reports, formatting documents, organizing and scheduling meetings, and managing electronic filing systems;
• Strong research, analytical, and communication skills, with the ability to convey complex information clearly and effectively to diverse audiences, including the public, stakeholders, media, and government officials;
• Extensive experience using the MS-Office suite;
• Detail-oriented, well-organized, and able to coordinate and execute multiple tasks at once, with competing priorities and deadlines;
• Willingness to work flexible hours, attend briefings and meetings, and adapt to changing priorities and legislative timelines;
• Experience with social media platforms (e.g., Facebook, X, Instagram, LinkedIn, YouTube), including content creation, management, and monitoring, to communicate effectively with the public and engage in timely and accurate information dissemination is considered an asset;
• Experience in coordinating travel arrangements and tracking expenses and/or budget monitoring is considered an asset;
• Experience in dynamic, fast-paced environments, with an ability to navigate both public and private sector challenges, is considered an asset;
• Fully bilingual in English and French; expert French-language skills are considered an asset.

Competencies

Integrity
Respect
Service
Action Management
Adaptability
Communication
Dependability
Judgment
Teamwork and Cooperation

Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities.

Conditions of Employment

Candidates must consent to supply personal information and obtain a security accreditation to be eligible for appointment.

How to apply

Please save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.

Relocation and travel expenses incurred during this process are the applicant's responsibility.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. You must consent to receiving e-mails from our system in your online profile.

The Senate of Canada reserves the right to retain a determined number of candidates who best meet the essential requirements of the position.

The Senate of Canada is a separate and distinct employer from the federal public service and is not subject to the Public Service Employment Act.

We thank all those who apply to this selection process.

The posting closes at 11:59 p.m. EDT on the closing date stated above.