About the Senate

The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution. 

Are you motivated by meaningful work that supports democratic governance and public service in Canada? Do you thrive in a fast-paced environment where discretion, organization, and professionalism are essential? If you are proactive, detail-oriented, and committed to delivering high-quality results, we invite you to consider joining our team.

In this role, you will provide high-level executive support to Senator Chantal Petitclerc, an independent member of the Senate of Canada representing Québec, whose parliamentary priorities include the rights of persons with disabilities, health and social policy, as well as inclusive public policy. The Senator’s areas of interest also extend to the rights and well-being of children and youth, as well as the promotion of physical activity.

Senator Petitclerc is actively engaged in the work of Senate committees and in national decision-making, advocating for diverse communities and giving a voice to underrepresented groups.

As an Executive Assistant, you will play a central role in advancing her legislative and public priorities. In this position, your responsibilities will include:

• Managing the Senator’s calendar, meetings, and daily activities, demonstrating strong organizational skills and autonomy;
• Keeping the Senator informed of her engagements and legislative priorities through accurate reminders and briefings;
• Responding promptly and professionally to inquiries from citizens, partners, and stakeholders, ensuring effective public service;
• Preparing briefing materials, drafting correspondence, and providing administrative support for the Senator’s legislative and public work;
• Organizing and coordinating events, meetings, and committee-related activities, including conferences, roundtables, and receptions, while demonstrating initiative and a strong attention to detail;
• Supporting communications and the visibility of the Senator’s work, including newsletters, social media, and public communications;
• Coordinating travel logistics and other operational requirements, demonstrating discretion and reliability;
• Demonstrating an interest in Québec public affairs and an understanding of how provincial priorities intersect with federal initiatives.

This position offers a unique opportunity to contribute to the work of a Senator whose leadership and impact influence public policy and advance inclusion across Canada. You will be a key partner in ensuring the smooth operation of her office and the effective support of her legislative priorities.

Open to

The general public to staff an indeterminate full-time position in the office of Senator Chantal Petitclerc.

Please note that “indeterminate” refers to an employment contract with no specified end date.

The Senate of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve, starting with an inclusive and barrier-free hiring process. You can request to be accommodated during any phase of the evaluation process. All information received in relation to accommodation will be kept confidential. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply. 

Prerequisites

• Post-secondary education in business administration, office administration, communications, or a combination of relevant education, training, and professional experience;
• Proven experience providing administrative and financial services in an office environment, including drafting formal correspondence, preparing briefing materials and reports, formatting documents, organizing and scheduling meetings, and managing electronic filing systems;
• Strong research, analytical, and communication skills, with the ability to clearly convey complex information to diverse audiences, including the public, stakeholders, media, and public officials;
• Extensive experience using the Microsoft Office suite (Word, Excel, Outlook, PowerPoint, etc.);
• Ability to manage multiple tasks efficiently in a fast-paced environment, prioritize responsibilities, and meet deadlines;
• Willingness to work flexible hours, attend meetings and briefings, and adapt to changing priorities and legislative timelines;
• Proficiency in French and English is essential; bilingualism is required;
• Interest in Québec public affairs and an understanding of the links between provincial priorities and federal initiatives;
• Experience coordinating events, monitoring expenditures, and managing budgets is an asset;
• Familiarity with the workings of the Senate, parliamentary procedures, and the role of committees is highly desirable; prior experience in a legislative environment is an asset;
• Experience with social media platforms (e.g., Meta, X, Instagram, LinkedIn, YouTube), including content creation, management, and monitoring to communicate effectively with the public and ensure timely and accurate information dissemination, is an asset.

Competencies

Integrity
Respect
Service
Action Management
Adaptability
Communication
Dependability
Judgment
Teamwork and Cooperation

Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development and advancement opportunities.

Conditions of Employment

Candidates must consent to supply personal information and obtain a security accreditation to be eligible for appointment.

How to apply

Please save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.

Interested candidates are invited to submit a resume and cover letter explaining how they meet the requirements for the role.

Relocation and travel expenses incurred during this process are the applicant's responsibility.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. You must consent to receiving e-mails from our system in your online profile.

The Senate of Canada reserves the right to retain a determined number of candidates who best meet the essential requirements of the position.

The Senate of Canada is a separate and distinct employer from the federal public service and is not subject to the Public Service Employment Act.

We thank all those who apply to this selection process.

The posting closes at 11:59 p.m. EDT on the closing date stated above.