HUMAN RESOURCES DIRECTORATE DIRECTION DES RESSOURCES HUMAINES

Coordinator, Ceremonial and Protocol

Directorate: Usher of the Black Rod

Classification: SEN 6: $69,034 - $87,350

Job Type: Indeterminate Appointment (permanent, full-time)

Location: Ottawa, Ontario, Canada

Closing Date: Tuesday, July 8, 2025

About the Senate

The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution. 

How will you contribute?

Are you a detail-oriented professional with a passion for tradition, diplomacy, and high-profile events? Join the Office of the Usher of the Black Rod (UBR), where protocol meets purpose.

In this dynamic position, you will manage key aspects of logistics, protocol and administrative requirements relating to protocol and ceremonial matters within the UBR’s mandate. You’ll play a vital role in the planning and delivery of major Senate events—including historic and nationally significant ceremonies such as the Opening of Parliament, the Speech from the Throne, the Investiture of the Governor General, State Funerals, and official ceremonies hosted by the Speaker of the Senate. You will also support stakeholder events that reflect the Senate’s business and public role.

Beyond ceremonial functions, you will contribute to a wide range of activities within the Office of the UBR, including administrative coordination, records and information management, the Senate Page Program, and event logistics—ensuring smooth and seamless execution of the Office’s priorities and projects.

If you're an adaptable, action-oriented professional who thrives in a fast-paced, high-profile environment and enjoys working with diverse stakeholders at all levels, we encourage you to apply. This is your chance to be part of history in the making.

Open to

The general public to staff one (1) full-time indeterminate position in the Office of the Usher of the Black Rod.

This selection process may be used to staff determinate or indeterminate positions at the same level with similar requirements.

The Senate of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve, starting with an inclusive and barrier-free hiring process. You are entitled to apply in the official language of your choice (English or French) and you can request to be accommodated during any phase of the evaluation process. All information received in relation to accommodation will be kept confidential. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Prerequisites

• Successful completion of a university degree or diploma in a relevant area of study or an acceptable combination of education, training and experience related to the position;
• Proven ability to draft formal correspondence, organize high-level meetings and visits, and manage logistics in support of a fast-paced office;
• Demonstrated experience providing strategic advice and recommendations to colleagues and senior stakeholders on urgent and sensitive matters;
• Excellent interpersonal and bilingual communication skills (English & French), with experience liaising with senior officials, foreign dignitaries, and internal stakeholders to ensure seamless coordination of services;
• Creative and solution-oriented, with the ability to address time-sensitive and complex issues requiring discretion, judgment, and tact;
• Good knowledge of the UBR's mandate, the structure, major initiatives and activities and how they relate to those of the Senate and Parliament, an asset;
• Good knowledge of the Senate Page Program’s mandate, the structure, and services provided to the Senate and Parliament, an asset;
• Knowledge of theories, principles, practices, policies and guidelines for Senate ceremonies and events, and protocol as it relates to the UBR's office, an asset.
  

Linguistic Requirements 

English Reading Comprehension: C

English Written Expression: C

English Oral Interaction: C

French Reading Comprehension: C

French Written Expression: C

French Oral Interaction: C

Competencies

Integrity
Respect
Service
Action Management
Adaptability
Teamwork and cooperation
Communication

Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development and advancement opportunities.

Conditions of Employment

Candidates must consent to supply personal information and obtain a security accreditation to be eligible for appointment.

Applicants must be legally eligible to work in Canada.

Please save a copy of the job poster as once the application deadline closes, the poster will no longer be available for reference.